Do you need to require NetSuite sales order deposits?

With the Required Deposit Workflow feature in NetSuite, you can enter required deposit amounts on your sales orders. Let's take a quick look at how to set up and use this simple NetSuite feature.

With the Required Deposit Workflow feature, you can set up your sales orders to enter a required deposit from your customers. You can calculate the deposit as a specific amount from the cost of each line item, an amount from the total sales order, or a percentage from the total sales order.

To set up NetSuite for sales order deposits, you'll need to enable the Required Deposit Workflow feature. You can access this feature on the Sales section of the Transactions tab in Enable Features. After selecting this feature, save the page.

To set up a sales order to use this deposit feature, either create a new sales order or open an existing one. On the header level, select Standard Sales Order - Invoice from the custom form dropdown. The Required Deposit fields will not be available on other forms.

Once you select the Standard Sales Order - Invoice form, you'll notice that the field

Required Deposit Due has been added to the end of the Summary card on the right. Some additional changes are also made to the form on the Items subtab. When you select the Items subtab, you'll notice two new fields: Required Deposit Percentage and Required Deposit Amount. You would use these fields if you want to require a deposit on the entire sales order rather than on individual line items. And finally, the column Required Deposit Amount

will be added to the Items sublist, allowing you to list deposit amounts on individual line items.

Using the required deposit fields on sales orders is fairly straightforward. The main

thing to note about using this feature is that the fields are all linked. If you enter

an amount in the Required Deposit Amount column next to an individual item, the fields Required

Deposit Percentage and Required Deposit Amount under the Items subtab will auto-populate based on what you entered on the line items. Or, if you enter a percentage amount, NetSuite will calculate what the individual item deposit amounts would be as well as the total deposit amount and fill in those fields. Similarly, if you enter a deposit amount for the whole order, NetSuite will calculate the deposit percentage and distribute the deposit amount proportionally across the individual line items. Let's take a look at an example.

Suppose you enter a "10" in the Required Deposit Percentage field on a sales order

that has a total amount of $275. When you save your changes, NetSuite will enter 27.50 in the Required Deposit Amount field and also list a deposit of 10% on each line item. Notice that

the required deposit amount for the line item with the total amount of $250 is $25, while the required deposit amount for the line item with the total amount of $25 is only $2.50. Your starting place for entering a required deposit amount is based entirely on your preferences.

The Required Deposit Workflow feature makes the process of entering NetSuite

Sales Order deposits simple and straightforward.